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How is a short term bank loan recorded?

Author:
Harold Averkamp, CPA, MBA

Definition of Short Term Bank Loan

When a company borrows money from its bank and agrees to repay the loan amount within a year, the company will record the loan by increasing its cash and increasing a current liability such as Notes Payable or Loans Payable. The bank will record the loan by increasing a current asset such as Loans to Customers or Loans Receivable and increasing a current liability such as Customer Demand Deposits.

Example of a Company Recording a Loan from a Bank

Let’s assume that a company obtains a $30,000 bank loan that must be repaid within 9 months. The bank deposits the loan proceeds of $30,000 into the company’s checking account at the same bank.

The double entry to be recorded by the company is: 1) a debit of $30,000 to the company’s current asset account Cash for the amount that the bank deposited into the company’s checking account, and 2) a credit of $30,000 to the company’s current liability account Notes Payable (or Loans Payable) for the amount of principal that it must repay to the bank. (If there is a difference between the two amounts, it may pertain to bank fees or prepaid interest that will also have to be recorded.)

Example of a Bank Recording a Loan to a Customer

The double entry to be recorded by the bank is: 1) a debit to the bank’s current asset account Loans to Customers or Loans Receivable for the principal amount it expects to collect, and 2) a credit to the bank’s current liability account Customer Demand Deposits. (If there is a difference between the two amounts, it may pertain to bank fees or prepaid interest that will also have to be recorded.)

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About the Author

Harold Averkamp

For the past 52 years, Harold Averkamp (CPA, MBA) has
worked as an accounting supervisor, manager, consultant, university instructor, and innovator in teaching accounting online. He is the sole author of all the materials on AccountingCoach.com.

Learn More About Harold

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