Financial Ratios

When computing financial ratios and when doing other financial statement analysis always keep in mind that the financial statements reflect the accounting principles. This means assets are generally not reported at their current value. It is also likely that many brand names and unique product lines will not be included among the assets reported on the balance sheet, even though they may be the most valuable of all the items owned by a company.

These examples are signals that financial ratios and financial statement analysis have limitations. It is also important to realize that an impressive financial ratio in one industry might be viewed as less than impressive in a different industry.

Our explanation of financial ratios and financial statement analysis is organized as follows:

• Balance Sheet
  • General discussion
  • Common-size balance sheet
  • Financial ratios based on the balance sheet
  
  
• Income Statement
  • General discussion
  • Common-size income statement
  • Financial ratios based on the income statement
  
  
• Statement of Cash Flows

The balance sheet reports a company's assets, liabilities, and stockholders' equity as of a specific date, such as December 31, 2007, September 28, 2008, etc.

The accountants' cost principle and the monetary unit assumption will limit the assets reported on the balance sheet. Assets will be reported

   (1) only if they were acquired in a transaction, and
   (2) generally at an amount that is not greater than the asset's cost at the time of the transaction.

This means that a company's creative and effective management team will not be listed as an asset. Similarly, a company's outstanding reputation, its unique product lines, and brand names developed within the company will not be reported on the balance sheet. As you may surmise, these items are often the most valuable of all the things owned by the company. (Brand names purchased from another company will be recorded in the company's accounting records at their cost.)

The accountants' matching principle will result in assets such as buildings, equipment, furnishings, fixtures, vehicles, etc. being reported at amounts less than cost. The reason is these assets are depreciated. Depreciation reduces an asset's book value each year and the amount of the reduction is reported as Depreciation Expense on the income statement.

While depreciation is reducing the book value of certain assets over their useful lives, the current value (or fair market value) of these assets may actually be increasing. (It is also possible that the current value of some assets–such as computers–may be decreasing faster than the book value.)

Current assets such as Cash, Accounts Receivable, Inventory, Supplies, Prepaid Insurance, etc. usually have current values that are close to the amounts reported on the balance sheet.

Current liabilities such as Notes Payable (due within one year), Accounts Payable, Wages Payable, Interest Payable, Unearned Revenues, etc. are also likely to have current values that are close to the amounts reported on the balance sheet.

Long-term liabilities such as Notes Payable (not due within one year) or Bonds Payable (not maturing within one year) will often have current values that differ from the amounts reported on the balance sheet.

Stockholders' equity is the book value of the company. It is the difference between the reported amount of assets and the reported amount of liabilities. For the reasons mentioned above, the reported amount of stockholders' equity will therefore be different from the current or market value of the company.

By definition the current assets and current liabilities are "turning over" at least once per year. As a result, the reported amounts are likely to be similar to their current value. The long-term assets and long-term liabilities are not "turning over" often. Therefore, the amounts reported for long-term assets and long-term liabilities will likely be different from the current value of those items.

The remainder of our explanation of financial ratios and financial statement analysis will use information from the following balance sheet:

Example Company Balance Sheet December 31, 2007 ASSETS LIABILITIES Current Assets Current Liabilities Cash $   2,100  Notes Payable $   5,000  Petty Cash 100  Accounts Payable 35,900  Temporary Investments 10,000  Wages Payable 8,500  Accounts Receivable - net 40,500  Interest Payable 2,900  Inventory 31,000  Taxes Payable 6,100  Supplies 3,800  Warranty Liability 1,100  Prepaid Insurance      1,500  Unearned Revenues      1,500  Total Current Assets    89,000  Total Current Liabilities    61,000  - Investments    36,000  Long-term Liabilities Notes Payable 20,000  Property, Plant & Equipment Bonds Payable   400,000  Land 5,500  Total Long-term Liabilities   420,000  Land Improvements  6,500  Buildings 180,000  Equipment 201,000  Total Liabilities   481,000  Less: Accum Depreciation    (56,000) Prop, Plant & Equip - net   337,000  - Intangible Assets STOCKHOLDERS' EQUITY Goodwill 105,000  Common Stock 110,000  Trade Names   200,000  Retained Earnings 229,000  Total Intangible Assets   305,000  Less: Treasury Stock    (50,000) Total Stockholders' Equity   289,000  Other Assets      3,000  - Total Assets $770,000  Total Liabilities & Stockholders' Equity $770,000

To learn more about the balance sheet, go to:

• Explanation of Balance Sheet
• Drills for Balance Sheet
• Crossword Puzzles for Balance Sheet

One technique in financial statement analysis is known as vertical analysis. Vertical analysis results in common-size financial statements. A common-size balance sheet is a balance sheet where every dollar amount has been restated to be a percentage of total assets. We will illustrate this by taking Example Company's balance sheet (shown above) and divide each item by the total asset amount $770,000. The result is the following common-size balance sheet for Example Company:

Example Company Balance Sheet December 31, 2007 ASSETS LIABILITIES Current Assets Current Liabilities Cash 0.3% Notes Payable 0.6% Petty Cash 0.0% Accounts Payable 4.7% Temporary Investments 1.3% Wages Payable 1.1% Accounts Receivable - net 5.3% Interest Payable 0.4% Inventory 4.0% Taxes Payable 0.8% Supplies 0.5% Warranty Liability 0.1% Prepaid Insurance     0.2% Unearned Revenues     0.2% Total Current Assets   11.6% Total Current Liabilities     7.9% - Investments     4.7% Long-term Liabilities Notes Payable 2.6% Property, Plant & Equipment Bonds Payable   52.0% Land 0.7% Total Long-term Liabilities   54.6% Land Improvements  0.8% Buildings 23.4% Equipment 26.1% Total Liabilities   62.5% Less: Accum Depreciation   (7.3%) Prop, Plant & Equip - net   43.7% - Intangible Assets STOCKHOLDERS' EQUITY Goodwill 13.6% Common Stock 14.3% Trade Names   26.0% Retained Earnings 29.7% Total Intangible Assets   39.6% Less: Treasury Stock   (6.5%) Total Stockholders' Equity   37.5% Other Assets     0.4% - Total Assets 100.0% Total Liabilities & Stockholders' Equity 100.0%

The benefit of a common-size balance sheet is that an item can be compared to a similar item of another company regardless of the size of the companies. A company can also compare its percentages to the industry's average percentages. For example, a company with Inventory at 4.0% of total assets can look to its industry statistics to see if its percentage is reasonable. (Industry percentages might be available from an industry association, library reference desks, and from bankers. Generally banks have memberships in Robert Morris Associates, an organization that collects and distributes statistics by industry.) A common-size balance sheet also allows two businesspersons to compare the magnitude of a balance sheet item without either one revealing the actual dollar amounts.

Calculate 24 Financial Ratios using our Business Forms Whether you are a business person or student of business, our Master Set of 80 Business Forms will assist you in preparing financial ratios, financial statements, break-even calculations, depreciation, standard cost variances, and much, much more. Click here to learn more

  Part 1    Part 2    Part 3    Part 4        To Top